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Grant Management

Manage Every Grant from Planning to Submission

Northstar Toolkit gives your team a structured 7-stage workflow to move grants from initial research through drafting, review, and submission — with evidence linked at every step.

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The Problem with the Status Quo

Most nonprofits work around these challenges every day. Northstar Toolkit is built to solve them.

Grants Tracked in Spreadsheets

When grants live in spreadsheets and email threads, deadlines slip, evidence gets lost, and team members duplicate work without knowing it.

Today: Most teams use a mix of Excel, Google Sheets, and email to track grant status — with no single view of the full pipeline.

Evidence Disconnected from Applications

Program data, outcomes reports, and organizational stats sit in separate files. Every new application means hunting for evidence from scratch.

Today: Grant writers manually search shared drives and past applications to find relevant data for each new proposal.

No Visibility into Team Progress

Without a shared workflow, it's hard to know which grants are in progress, who's responsible for what, and where bottlenecks are forming.

Today: Status updates happen in meetings or Slack messages — information that's immediately lost to anyone who wasn't in the room.

7-Stage Grant Workflow

Move every grant through a structured pipeline from planning to outcome. Each stage has clear actions, and your evidence library connects directly to drafts.

  • Planning stage for funder research and alignment scoring
  • Outlining with AI-assisted structure and evidence mapping
  • Drafting with citations pulled from your evidence library
  • In Review stage for team collaboration and feedback
  • Submission tracking with deadline management
  • Awarded and Declined outcome recording
  • Evidence library linked across all active grants
Evidence Library
12 items
2023 Annual Impact Report
Document
8 citations
Program Outcomes Summary
AI Insight
5 citations
Community Survey Results
Document
3 citations
Mission & History Overview
Org Field
6 citations
All sources verified
View All

Everything You Need in One Platform

Evidence Library

Build a reusable evidence base from your organizational data. Upload documents, import insights, and cite verified data across every grant.

  • Multiple evidence types: documents, Q&A insights, AI insights, manual entries
  • Evidence versioning and source tracking
  • Reuse across multiple grant applications

AI-Powered Drafting

Generate evidence-based drafts that cite your actual organizational data. Every claim traces back to uploaded documents.

  • Drafts grounded in your evidence library
  • Anti-hallucination safeguards verify every citation
  • Edit and refine with full source transparency

How Northstar Compares

What sets Northstar Toolkit apart from other solutions.

vs AmpliFund

Northstar combines grant management with AI-powered drafting and an integrated evidence library — writing and managing in one platform.

See Northstar in action
vs Fluxx

Northstar includes built-in funder research with 990 data analysis, so you can find and evaluate funders without switching tools.

See Northstar in action
vs Submittable

Northstar is purpose-built for grant applicants (not grantmakers), with AI drafting that cites your organizational evidence.

See Northstar in action

Frequently Asked Questions

What is grant management software?

Grant management software helps organizations track grant applications through their lifecycle — from identifying opportunities and planning proposals, through drafting, review, submission, and tracking outcomes. Northstar Toolkit provides a 7-stage workflow designed specifically for nonprofit grant applicants.

How much does grant management software cost?

Northstar Toolkit is $79/month billed annually or $99/month billed monthly, with 5 seats included and additional seats at $10/month. Every plan includes a 7-day free trial with full platform access.

What is the 7-stage grant workflow?

Northstar's grant workflow moves each grant through Planning, Outlining, Drafting, In Review, Submitted, Awarded, and Declined stages. Each stage has specific tools and actions, and your evidence library connects to drafts at every step.

Can multiple team members work on grants simultaneously?

Yes. Your plan includes 5 seats, and team members can collaborate across the grant workflow — from research and evidence gathering through drafting and review. Additional seats are $10/month each.

Ready to Get Started?

Try Northstar Toolkit free for 7 days. Full platform access, 5 team seats included, starting at $79/mo billed annually.

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Education NonprofitsHealthcare NonprofitsEnvironmental Nonprofits
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